Privacy Policy

Introduction

NIDS — New Innovative Design Solutions ("NIDS," "we," "us," or "our") operates the application and website at mynids.com ("the Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service, including information obtained through integrations with Intuit Inc. ("Intuit") products such as QuickBooks.

By using the Service, you consent to the data practices described in this Policy. If you disagree with the terms of this Privacy Policy, please discontinue use of the Service.

Contact: For all privacy-related inquiries, contact us at legal@mynids.com.

Information We Collect

We collect several types of information in connection with the Service:

Information You Provide Directly

• Account registration details (name, email address, business name)
• Billing and payment information (processed securely via third-party payment providers)
• Communications you send us via email, contact forms, or support channels
• Any content or data you voluntarily upload or input into the Service

Data Received from Intuit / QuickBooks APIs

When you authorize our Service to connect with your QuickBooks account, we may receive and process the following data via the Intuit API, solely to provide the features of the Service you requested:

• Company name, address, and contact information from your QuickBooks company profile
• Financial data including invoices, expenses, accounts, customers, vendors, and transaction history
• Employee and payroll information (only if payroll-related features are enabled)
• Tax-related information as stored within QuickBooks
• Any other data fields you explicitly grant access to via Intuit's OAuth 2.0 authorization flow

Automatically Collected Information

• Log data (IP address, browser type, pages visited, time and date of visit, time spent on pages)
• Device information (hardware model, operating system, unique device identifiers)
• Cookies and similar tracking technologies to enhance your experience

How We Use Your Data

We use the information we collect for the following purposes:

• To provide, operate, and maintain the Service
• To process and complete your transactions with us
• To sync, display, and process your QuickBooks/Intuit data as instructed by you within the Service
• To personalize your experience and improve Service functionality
• To communicate with you, including sending service notifications, security alerts, and support messages
• To monitor and analyze usage patterns to improve performance and user experience
• To detect, prevent, and address technical issues and security threats
• To comply with legal obligations and enforce our agreements

We do not sell your personal data. We do not sell, rent, lease, or trade your personal information or your Intuit API data to any third party under any circumstances.

Data Sharing & Disclosure

We may share your information with trusted third parties only under the following circumstances:

• Service Providers: Vendors and contractors who perform services on our behalf (e.g., cloud hosting, payment processing, analytics) and are bound by confidentiality obligations
• Legal Compliance: When required by law, subpoena, or other legal process, or to protect the rights, property, or safety of NIDS, our users, or others
• Business Transfers: In connection with a merger, acquisition, or sale of assets, in which case we will notify you before your data becomes subject to a different Privacy Policy
• With Your Consent: In any other case with your explicit prior consent

We never share your Intuit or QuickBooks data with any third party for their own marketing or analytics purposes.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by applicable law.

Intuit / QuickBooks Data Retention

Data received from Intuit APIs is retained for the duration of your active account. This data is used exclusively to power your use of the Service.

Disconnection of QuickBooks Account

If you disconnect your QuickBooks company from our Service — either through the Service settings, through Intuit's Connected Apps panel, or by revoking our OAuth authorization — the following will occur:

• We will immediately cease accessing your QuickBooks data from the Intuit API
• Cached or stored QuickBooks data within our systems will be deleted within 30 days of disconnection
• You may request immediate deletion by contacting us at legal@mynids.com
• Anonymized or aggregated data derived from your data (which cannot identify you) may be retained for service improvement purposes

Upon termination of your account with NIDS, we will delete or anonymize your personal information within 90 days, unless a longer retention period is required or permitted by law.

Data Security

We implement industry-standard technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. Our security practices include:

• TLS/SSL encryption for all data in transit
• AES-256 encryption for data at rest
• OAuth 2.0 authorization protocol for all Intuit API integrations (we never store your Intuit password)
• Role-based access controls limiting data access to authorized personnel only
• Regular security audits and vulnerability assessments
• Intrusion detection and monitoring systems

Despite these measures, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security and encourage you to use strong, unique passwords and notify us promptly of any suspected unauthorized access.

Your Rights & Choices

Subject to applicable law, you have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete personal data
• Deletion: Request deletion of your personal data, subject to certain legal exceptions
• Portability: Request that we provide your data in a portable, machine-readable format
• Restriction: Request that we restrict processing of your personal data in certain circumstances
• Objection: Object to our processing of your personal data for direct marketing purposes
• QuickBooks Disconnection: Revoke our access to your Intuit/QuickBooks data at any time through the Intuit Connected Apps portal at accounts.intuit.com or through our Service settings
• Opt-Out of Marketing: Unsubscribe from marketing communications via the link in any email we send

To exercise any of these rights, please contact us at legal@mynids.com. We will respond to your request within 30 days.

Cookies & Tracking

We use cookies and similar tracking technologies to enhance your experience. Cookies are small files stored on your device that help us recognize you and remember your preferences.

We use the following types of cookies:

• Essential Cookies: Required for the Service to function properly (authentication, security)
• Analytics Cookies: Help us understand how users interact with the Service (e.g., Google Analytics)
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of the Service.

Third-Party Links & Services

Our Service may contain links to third-party websites and services, including Intuit's own platforms. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party services you access through our Service.

Our integration with Intuit is governed in part by Intuit's Privacy Policy, available at intuit.com/privacy.

Changes to This Policy

We may update this Privacy Policy periodically. When we make material changes, we will notify you by updating the "Last Updated" date at the top of this page and, where appropriate, sending you an email notification. We encourage you to review this Policy whenever you access the Service.

Your continued use of the Service after any changes to this Privacy Policy constitutes your acceptance of the revised Policy.